Privacy Policy

Golfstars is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you book or participate in Golfstars activities.

By booking with Golfstars, you confirm that you have read and agree to this Privacy Policy.

1. Information We Collect

We may collect and process the following information:

  • Parent/guardian name, email address, phone number, and address
  • Child’s name, date of birth, age, and gender
  • Medical information, allergies, and additional needs (where disclosed)
  • Emergency contact details
  • Booking and payment information
  • Photo and video consent preferences

2. How We Use Your Information

Golfstars uses personal data to:

  • Deliver safe and effective coaching sessions
  • Manage bookings, payments, and communication
  • Ensure safeguarding and welfare of participants
  • Track progression within the Golfstars pathway
  • Share relevant programme updates, events, and opportunities
  • Meet legal and regulatory obligations

We only collect information that is necessary for these purposes.


3. Safeguarding & Medical Information

Medical and additional needs information is used solely to support your child’s safety and wellbeing during sessions and is shared only with relevant Golfstars staff.

Failure to disclose relevant information may compromise your child’s participation and safety.


4. Photography & Video

Photos and videos may be taken during Golfstars sessions for:

  • Coaching and development purposes
  • Marketing and promotional use (website, social media, printed materials)

Consent preferences are selected at the time of booking and can be updated at any time by contacting Golfstars.


5. Data Storage & Security

  • Personal data is stored securely using trusted systems and platforms
  • Access to data is restricted to authorised Golfstars staff only
  • Golfstars takes appropriate measures to prevent unauthorised access, loss, or misuse of data

6. Data Sharing

Golfstars does not sell or share personal data with third parties for marketing purposes.

Data may be shared only when:

  • Required for safeguarding or medical reasons
  • Required by law or regulatory authorities
  • Necessary to deliver the programme (e.g. booking or payment systems)

7. Data Retention

Personal data is retained only for as long as necessary to:

  • Deliver services
  • Meet safeguarding and legal requirements
  • Maintain accurate programme records

Data is securely deleted when no longer required.


8. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request corrections to inaccurate data
  • Request deletion of data (where legally permitted)
  • Withdraw consent for communications or media use

Requests can be made by contacting Golfstars directly.


9. Changes to This Policy

Golfstars may update this Privacy Policy from time to time. Any changes will be communicated, and the most current version will always apply.


10. Acceptance of Privacy Policy

By completing a booking with Golfstars, you confirm that you:

  • Have read and understood this Privacy Policy
  • Consent to the collection and use of personal data as outlined above